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Data Vaulting Benefits

Legal Responsibility

Corporate officers are now ultimately responsible for protecting their organization's vital records. Legislation such as Sarbanes-Oxley and HIPAA have attached large fines and penalties of up to 10 years in prison for failing to protect vital business documents, medical records and digital media.

Extend the Life of Media

Computer media is not permanent. Media such as CD-ROMs, data tapes, and microfilm last only about five to eight years if they are not stored in the proper environment, and companies are often legally obligated to keep records much longer. The lifecycle of electronic media can be increased by three times when properly stored in a data vault.

Disaster Recovery and Backup of Data

In addition to providing day to day security and backup for servers and data, a data vault protects against data loss in the event of a disaster. When a disaster does strike in the form of catastrophic fire, natural disaster or other event, protecting mission critical data gives organizations the foundation upon which they can rebuild their operations and minimize costly downtime.


Rapidly advancing technology means that life moves at a lightning-fast pace, as virtually everything we do from our motor vehicle registration to retirement investing - is recorded in bits and bytes, rather than pen and ink.

Companies must be aware of the many physical forces that can damage, if not completely destroy their data, and take steps to protect themselves from these potential threats. It doesn't take a catastrophic fire to destroy computer media and other valued records; fluctuation in temperature or humidity, dust particles and UV light can be just as dangerous and ultimately as devastating.

For a free analysis on how data vaulting could help your organization, contact us.

Records Management & Archiving
2711 Freemansburg Ave. Easton, PA 18045
Phone: 610-253-2753 • Fax: 610-258-0216
email: info@recordsmgmtpa.com
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